Why Should My Domain Email Be Hosted Separately From My Website

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Scissors Cutting RibbonTechnology can be amazing but it can also be very overwhelming and stressful.  I’ve been doing this for a long time and one of the most important things I’ve learned is that it’s best to create a strong foundation and keep your hosting, domains, and emails all separate.

Sure, having to deal with multiple accounts can feel a bit cumbersome but the value far exceeds the complication level.

But let’s talk about what I gain by keeping everything separate.

Moving is Easier

If you’re hosting company isn’t performing to the level you need anymore (it happens) or you need to upgrade your services, it’s much easier to go in and simply change a single record within your domain when it’s registered independently somewhere.  That one simple record will do it and your domain can stay where it is and your email records will stay intact as well.

Switching email systems?  They have a few more settings than a website but it’s the same thing.  Log into that domain and take care of it.

Better Security

No system is perfect but there are definitely things you can do to protect your assets as much as possible.  If you have everything in one place and someone gets your login information, they have EVERYTHING.  They can read emails, delete files, redirect your website, access potentially private information for your clients/customers, etc.  Imagine how awful this would be…maybe you don’t even have to imagine it because it’s happened to you in the past.  By separating everything out, it limits access and keeps everything much more secure.  On a side note, it’s also why I keep backups off-site.

Communication Between You and Your Customers/Site Visitors

If you keep everything in one place and your website goes down, so does your email.  That means access to you has become pretty limited.  Sure they can go out on social media or maybe they have access to a backup email but they may not think of that or even realize you aren’t getting their emails.

In Summary

I see so many benefits to keeping email separate from your website, it’s the only way I’ll set it up now.  If you haven’t separated them out, I can’t recommend it enough. Soho is our provider of choice.  Zoho Mail’s data centers have top-notch security and surveillance, with a reliable 99.9% uptime.

ZDNet had this to say…

”Zoho is another one of those companies that provides a lot of offerings. However, instead of offering web hosting, Zoho offers a wide range of cloud-based apps. It’s kind of like G Suite on steroids. This is important once you start looking at the idea of integrating email tightly with CRM. Zoho has a very solid CRM tool that I used for many years (and only stopped when I stopped having to manage sales folks and make sales calls).

While it does offer personal email, it’s its group or organization email that really shines. The email Web interface is solid, plus it has some extensive management tools and a neat little Slack-like feature called Streams that lets you chat while outside your email box.”

Ready to Get Started?

If you’re a client, some basic set up is included in your WP Care Plan and I’d be happy to help you make the change.  If you’re ready, you can set up a Zoho account here.

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